Monday, April 30, 2012

TBS Tip: The Ugly Side of Event Planning

Wedding and Event Planning does not have to be ugly, the solution is simple, or can be simple if you follow a few simple tips. 

After this weekends tent fatality and injuries I think it's important to learn from this experience.  This past Saturday there were over 100 injured due to strong winds, which ended up picking up the event tent and bringing it down on several people.  It's a tragic story where those who were celebrating were hurt.

When planning your event or wedding, take these procedure to not only protect your guests, but to protect yourself in the long run.

#1.  When planning an event, it's always a good idea to take a good look at the venue, whether it's outside or in.  If it's indoors, check out the exits and disaster plans.  Go over the venue with your planner to decide on a plan of action if the weather should turn for the worst.  If the event is outdoors, always have an indoor location close by where your guests can go if the whether should not cooperate.  And if your hosting a wedding or event in a tent, make sure the tent you are selecting will be secure to the ground.  Either by stakes or water barrels.

#2.  If you are planning on using a tent, I strongly encourage you to provide a floor for your guests.  That way the grounds will not be ruined by a little rain. You will also want to talk to the company you are renting the tent from and make sure there will be staff there to help with tent maintenance under bad weather.  You'll want to make sure the tent company you are using has insurance as well.

#3.  Lastly, you will want to make sure you have insurance to protect yourself.  I use a company called WedSafe.  If anything like weather affects your wedding, you will be covered.  Even if you are not using a tent, make sure to have some sort of insurance, I can not tell you how important this is. 

Lastly, don't worry about the small stuff.  Make sure you have prepared for inconsistencies in the plan ahead of time, and everything will be fine.

Happy Planning!
Natalie Imhoff
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